General Service Notes
- Live stream registration is automatic when reserving a concert through Roomview.
- Events will show on the live stream page about 4 weeks out.
- Center camera, and with the hall's recording microphones.
- Audio recordings will be made available after the concert through the archive.
Special Notes for Performers
- The stream automatically begins around 8 minutes prior, so please be off the stage 10mins prior.
- The stream will stop after 1 hour or earlier for normal recitals. Please do not go over your booking time.
Live Streaming Halls
- Paul Voertman Concert Hall (RM 254)
- Recital Hall (RM 301)
- Lab West (RM 282)
- MEIT (RM 1001)
- Choir Room (RM 230)
- Winspear Hall (MPAC)
Only a fixed center camera is available.
What Recitals Are Recorded
Concerts are imported from Roomview 30 days out. You can now check our calendar to see if your recording request is on the recording and streaming schedule.
The concert classification determines if the event will be scheduled using course fees. Otherwise a request and payment for recording must be made. We attempt to send automatic email notification or you can check your site account.
Automatically Recorded Concert Classifications ("free")
Not Covered Classifications:
- Guest Artists
- ...Anything else.
To request a recording, check the recording checkbox in Roomview, and it will generate a $75 fee request paid on this site once the concert is synced. If the event is not paid within 2 weeks ahead of the event, the recording is cancelled.
- We will not schedule new recitals with less than 2 weeks before a concert recording.
- Cancelling or no-show under 2 weeks will forfeit any payments, including degree recital fees, and will be required to be paid before the next recital. A new recital event that requires this fee will not be scheduled until the fee has been paid. If you owe a recording fee and it is not paid two weeks prior to your event, it will be dropped from our schedule to record. It is not a cancellation or no-show, it is a non-payment.
After your Concert
Turn Around Time is within the week or less and will show online through the Archive portion of this site. You should receive an email when the recording is posted.
Check the recording for any technical issues, and please let us know as soon as possible. We hold the raw recording materials to re-edit from for only the current semester.
Missed Concert Policy
We have a killer 99.99% success rate. On average we miss 1 concert of about 500 a year due to scheduling or student worker mistakes, and with our automation systems we shouldn't ever miss one. However if a recital is missed due to a mistake on our end we offer a refund for any added services and credit towards a future recital or session. We always recommend running a recorder in the hall, both for redundancy and practice for the future.
Jazz recitals are recorded using a variety of studio-grade microphones, direct boxes, pre-amplifiers and digital converters. With the available time before the recital we ensure all microphones are placed correctly, to capture the instrument accurately, and discreetly so as not to disturb the audience or musicians sight-lines. We record between 8 and 16 channels depending on the ensemble. After, the recital is mixed and edited by a professional staff engineer.
Before Your Recital
The more information we have about a recital the easier it is for us to plan and staff the event. We like to know:
- Who is performing? A jazz arranging student showcasing music for multiple ensembles requires a different set-up than a trio or quartet.
- What is the stage layout? Is the rhythm section stage left or right? Do performers from the horn section walk up front to take solos?
- Any special considerations?
This is a live recording and not a studio session, and there are limitations to what can be done afterwards. We can adjust some balance between mics, but mics will hear other sources ("bleed") and limit how much adjustment can be made before it becomes noticeable.
Due to limited staffing we are not able to provide multitrack (multimic) production on weekend recitals.
After Your Recital
Mixing and editing is completed two to three business days after your event and tracks will be available for download from the archive after that. Multi-track files are available upon request through Dropbox.
Archive Policies and Retention
Recitals and ensemble events are made available for download and streaming only through this online archive.
Anyone with an EUID (university ID) can access the archive. The login is required both for keeping usage limited to academic use for copyrighted musical works, and as a college policy.
Ensemble performances may be posted on Youtube publicly after a copyright review for the musical work, and approval from the ensemble director for performance quality.
Materials in this archive are kept for about 5 years, then moved to the Willis Library. Their system likewise requires an EUID to access recording material.
I Graduated Many Years Ago, How Do I Get A Copy of My Recital?
Try your old EUID if you have one.
If your recital was more than 5 years ago you will have to visit the Willis Library. We do not have a copy of it at the College. To search their database click here.
We do not have the equipment to make digital transfers like analog reel to reel tape.
UNT retains ownership of the master recording for recordings we make. Our license and policies to use those recordings are divided up between ensemble recordings, and recital/session recordings.
The College of Music's policy on ensemble recordings is that clips be posted on the official Youtube channel, or any other official account, and pass through a set of approvals and permissions. For example, ensemble directors approve, and any guest artists must approve with a formal release given prior to the performance. Some exceptions are made, such as students performing concertos or conductor cameras. Always ask us prior to posting ensemble concert footage or run the risk of takedowns.
Paid downloads of an ensemble performance gives you the license to keep and watch the recording for personal use, but not to redistribute the recording publicly.
If you are the primary musician in the recital you have permission from the department to post and distribute your recital recording, audio and video, as you wish. We advise you to follow all musical copyrights and artist permissions before posting recordings. Please keep in mind that musical copyrights for publicly posting or distributing recordings are not covered by the university.